Acctivate
by Acctivate
Light manufacturingProprietary on-premisePartially verified
A Windows desktop inventory and order system that sits beside QuickBooks, with standard, custom and process assemblies, lot and serial trace, expiry dates and min/max restock suggestions that net open orders. QuickBooks stays the ledger.
Why it is classified this way
We call this a Light manufacturing product. Has bills of materials or recipes, consumes stock when you build, and tracks production, but time-phased planning is not verified.
It is not labeled Full MRP because we have not verified that it accepts dated demand, sales orders, a forecast, or a master production schedule; explodes requirements through at least one level of the bill of materials; uses lead times or required dates; and produces dated buy, make, transfer, release, or reschedule recommendations. That is a statement about the evidence we found, not a claim that the product is weak, see the capability table and the sources below.
The six Full MRP tests, and how Acctivate does on each (2 of 6)
- YesIt represents a bill of materials, recipe, or formula.Evidence: hub.acctivate.com › Bill of materials options for manufacturing(opens in a new tab); hub.acctivate.com › Create and build a standard assembly product(opens in a new tab); hub.acctivate.com › Build custom or process assembly products(opens in a new tab)
- PartialIt accepts dated demand, sales orders, a forecast, or a master production schedule.Not established. Only partly shown: the evidence covers some of this but not all of it, so the test is not established.
- YesIt nets that demand against stock on hand and orders already incoming.Evidence: docs.acctivate.com › InventoryManager(opens in a new tab)
- PartialIt explodes requirements through at least one level of the bill of materials.Not established. Only partly shown: the evidence covers some of this but not all of it, so the test is not established.Components of unposted assembly sessions are subtracted from each component's availability ("Total component quantity from unposted inventory assemblies (WIP)"), so a build you have created drives component restocks. There is no planning run that explodes suggested builds; the docs advise creating assembly sessions before reorders for that reason. docs.acctivate.com › InventoryManager(opens in a new tab); docs.acctivate.com › CreateReorders(opens in a new tab)
- PartialIt uses lead times or required dates.Not established. Only partly shown: the evidence covers some of this but not all of it, so the test is not established.
- PartialIt produces dated buy, make, transfer, release, or reschedule recommendations.Not established. Only partly shown: the evidence covers some of this but not all of it, so the test is not established.
These rules are applied identically to every product and enforced at build time, a record cannot be published as Full MRP unless all six pass with a source attached. Read the methodology.
Best for
- QuickBooks users who assemble for stock and need lot trace through their assemblies
- Food, beverage and medical producers who want yield and variance recorded on process builds
- Businesses that want inventory on their own Windows server with SQL Server behind it
Not a fit when
- Anyone leaving QuickBooks: Acctivate needs an active QuickBooks subscription and does not keep its own ledger
- Buyers who need dated purchase or production plans; restock suggestions are min/max quantities
- Teams that want a browser-based cloud product; it is a Windows desktop application
Pricing facts
What it costs to do manufacturing in this product.
No published price
This vendor does not publish pricing, so you cannot compare it against anything here without contacting them. We will not estimate a figure.
What moves the real bill
- No published price. You have to contact the vendor, which usually means a sales call.
Pricing detail
No price recorded. The vendor's pricing page (acctivate.com/pricing) sits behind a Cloudflare bot check that did not clear in an ordinary browser on 2026-09-19, so it could not be read, and we do not work around those checks. A marketplace search summary mentioned a one-time package price; that has not been checked against the vendor. Kits, assortments, and custom and process assemblies are add-on modules ("Please contact the Acctivate Sales Team for more information"), and an active QuickBooks subscription is required on top.
Checked on September 19, 2026. No first-party pricing page recorded. Prices change. Check before you buy.
Manufacturing capability
18 of 25 fields resolved. "Unknown" means we have not found first-party evidence. It is not a No.
Planning
Working out what to buy or make, and when.
| Capability | Finding | What we found |
|---|---|---|
| Accepts dated demandYou can tell it what is due and when, sales orders with dates, a forecast, or a production schedule. | Partial | Sales-order demand is counted as quantities: the restock formula subtracts the "Total scheduled and backordered quantity from customer sales orders". The formula does not use required dates.Reviewed October 9, 2026. Source: docs.acctivate.com › InventoryManager(opens in a new tab)Question this |
| Nets against stock on handIt subtracts what you already have before telling you to buy more. | Yes | Available is on hand less sales-order demand, WIP components, outbound transfers, vendor returns and reserved stock; "Suggested Restock Quantity = Maximum Stocking Quantity – Net Available".Reviewed October 9, 2026. Source: docs.acctivate.com › InventoryManager(opens in a new tab)Question this |
| Counts incoming ordersIt knows about purchase orders and production orders already placed, so it does not tell you to order twice. | Yes | Net Available adds "Total outstanding quantity (not received yet) from issued vendor purchase orders" and "Unposted assembly quantity".Reviewed October 9, 2026. Source: docs.acctivate.com › InventoryManager(opens in a new tab)Question this |
| Uses lead timesIt works backwards from when you need something to when you must order or start it, using supplier and production lead times. | Partial | Vendor lead time is stored, but it is used only to recommend a minimum stocking level: "The Lead Time in days, which is used to generate a minimum stocking level on the Insights tab." It does not move a date.Reviewed October 9, 2026. Source: docs.acctivate.com › Products(opens in a new tab)Question this |
| Produces dated buy/make suggestionsThe output is an actionable list with dates, order this much by this date, start this batch on this date. | Partial | Restock suggestions are quantities against min/max levels, turned into purchase orders or assembly sessions from the Inventory Manager. No order-by date is documented.Reviewed October 9, 2026. Source: docs.acctivate.com › InventoryManager(opens in a new tab); docs.acctivate.com › CreateReorders(opens in a new tab)Question this |
| Capacity planningChecks whether your people and machines can do the work in the time available. | Unknown | Not yet researched. We would need: documentation of work-center or resource capacity being compared against load.Know the answer? |
Production
Recipes, bills of materials, and running the work.
| Capability | Finding | What we found |
|---|---|---|
| Bill of materialsA list of the parts and quantities needed to make one of something. | Yes | "Acctivate includes manufacturing functionality in the base system with the Standard Inventory Assembly function." Components and quantities are set on the product's Components tab.Reviewed October 9, 2026. Source: hub.acctivate.com › Bill of materials options for manufacturing(opens in a new tab); hub.acctivate.com › Create and build a standard assembly product(opens in a new tab)Question this |
| Multi-level BOMSub-assemblies inside assemblies, a part that is itself made from other parts, nested as deep as you need. | Yes | The BOM tab "shows the components for the Assembly or Kit product, where this product is used as a component in an Assembly or Kit product, or both", with a graphical BOM. Each level is built in its own assembly session.Reviewed October 9, 2026. Source: docs.acctivate.com › Products(opens in a new tab)Question this |
| Recipes & formulasBatch-style production by weight, volume, or percentage, including scaling a batch up or down. | Partial | Process Assemblies (an add-on) "allow you to manage a variable bill of materials" and "track the original Production Quantity, the actual Yield Quantity and the Variance". Percentage formulas and batch scaling are not documented.Reviewed October 9, 2026. Source: hub.acctivate.com › Bill of materials options for manufacturing(opens in a new tab); hub.acctivate.com › Build custom or process assembly products(opens in a new tab)Question this |
| Work / manufacturing ordersA record authorising and tracking the making of a specific quantity. | Yes | Inventory Assemblies sessions build a set quantity, allocate components to work in process and track a workflow status before posting.Reviewed October 9, 2026. Source: hub.acctivate.com › Create and build a standard assembly product(opens in a new tab); hub.acctivate.com › Bill of materials options for manufacturing(opens in a new tab)Question this |
| Routings & operationsThe ordered steps a product goes through, and which machine or station does each one. | Unknown | Not yet researched. We would need: documentation of operation sequences or routings attached to production.Know the answer? |
| Shop-floor trackingOperators report progress, time, and completions as the work happens. | Unknown | Not yet researched. We would need: documentation of a shop-floor, operator, or terminal interface for reporting production.Know the answer? |
| Quality controlsChecks, tests, holds, and non-conformance records tied to production or receiving. | Unknown | Not yet researched. We would need: documentation of quality inspections, checks, or non-conformance handling.Know the answer? |
Inventory & traceability
Knowing what you hold and being able to trace it.
| Capability | Finding | What we found |
|---|---|---|
| Batch & lot traceabilityWhich incoming material lots went into which finished batch, and where those finished goods went. | Yes | Track and Trace follows a lot "even if it was used in multiple assembly items that have their own lot numbers or if the lot in question was created from another lot", for recalls.Reviewed October 9, 2026. Source: hub.acctivate.com › How do i use an inventory track and trace transaction(opens in a new tab); docs.acctivate.com › ConfigurationInventory(opens in a new tab)Question this |
| Expiry & shelf lifeBest-before dates on materials and finished goods, with warnings before they lapse. | Yes | Lots and serials carry an Expiration Date attribute, entered on receipts.Reviewed October 9, 2026. Source: docs.acctivate.com › ConfigurationInventory(opens in a new tab)Question this |
| Serial numbersUnique identifiers on individual units, for warranty or field service. | Yes | "The Serial Number Control Type requires that each stocking unit have a unique identifier."Reviewed October 9, 2026. Source: docs.acctivate.com › ConfigurationInventory(opens in a new tab)Question this |
Commerce & accounting
Costs, purchasing, storefronts, and the books.
| Capability | Finding | What we found |
|---|---|---|
| Product costing & COGSWhat it costs you to make one, and the cost of the goods you sold. | Yes | Actual, FIFO, LIFO, standard and average costing per product; "Building the assembly item rolls up the cost of the components into the finished good."Reviewed October 9, 2026. Source: hub.acctivate.com › Inventory cost methods(opens in a new tab); hub.acctivate.com › Create and build a standard assembly product(opens in a new tab)Question this |
| PurchasingRaising and tracking purchase orders to suppliers from inside the system. | Yes | Purchase orders with receiving, invoicing and landed cost; Create Reorders batch-creates POs from restock suggestions.Reviewed October 9, 2026. Source: hub.acctivate.com › Overview of acctivates purchase order functionality(opens in a new tab); docs.acctivate.com › CreateReorders(opens in a new tab)Question this |
| Accounting connectionSends financial data to bookkeeping software, or includes its own general ledger. | Yes | Syncs with QuickBooks Desktop and QuickBooks Online (Plus and Advanced): journal entries, invoices, bills and payments post to QuickBooks.Reviewed October 9, 2026. Source: hub.acctivate.com › Quickbooks subscription requirement(opens in a new tab); hub.acctivate.com › Differences between qbo and qbd(opens in a new tab)Question this |
| Ecommerce connectionPulls orders and pushes stock levels to a storefront or marketplace. | Yes | The Shopify integration imports sales orders and customers and exports shipments and inventory availability; other store integrations are listed.Reviewed October 9, 2026. Source: docs.acctivate.com › IntegrationWebStoreShopify(opens in a new tab)Question this |
Openness & your data
Getting data in, out, and away if you leave.
| Capability | Finding | What we found |
|---|---|---|
| APIA documented programming interface so other software can read and write your data. | Partial | The database includes read-only Data Views "designed for Crystal Reports, Excel queries and other read-only integrations". No read/write API is documented.Reviewed October 9, 2026. Source: hub.acctivate.com › Data view definitions(opens in a new tab)Question this |
| WebhooksThe system can notify other software the moment something changes. | Unknown | Not yet researched. We would need: documentation of outbound webhooks or event subscriptions.Know the answer? |
| MCP supportA Model Context Protocol server, letting an AI assistant read or act on this data. Useful, but it has nothing to do with whether the product plans materials. | Unknown | Not yet researched. We would need: a first-party mcp server, or documentation of one.Know the answer? |
| CSV exportYou can get your lists out as spreadsheet files. | Unknown | Not yet researched. We would need: documentation of csv or spreadsheet export.Know the answer? |
| Full data exportYou can take everything, including history and relationships, not just a few screens' worth of rows. | Yes | The company database runs in your own Microsoft SQL Server and "Backup Company" writes a full .bkf backup you hold.Reviewed October 9, 2026. Source: hub.acctivate.com › Backup and recovery quick view(opens in a new tab); docs.acctivate.com › ResourceSystemRequirements(opens in a new tab)Question this |
Deployment, licensing and your data
- Deployment
- Desktop app, On-premise (vendor-supported), Mobile app
- Licensing
- Proprietary on-premise
- Team sizes
- 2–5 people, 6–20 people, 21–50 people
- Manufacturing styles
- Countable assembled products, Kits & bundles, Batch & recipe products
Integrations
- QuickBooks Desktop
- QuickBooks Online
- Shopify
- WooCommerce
- BigCommerce
- Amazon
- eBay
- ShipStation
Jobs this product qualifies for
Derived from the capability table above, not hand-assigned.
Editorial notes and cautions
Things we would want a friend to know before buying.
- Custom and process assemblies, kits and assortments are add-on modules with no public price, and the pricing page could not be read for this record.
- Restock suggestions ignore dates and lead times. Lead time only feeds a suggested minimum stock level.
Evidence and verification
Partially verifiedLast checked September 19, 2026 · 72% of capability fields resolved · 100% of those carry a source
Why this record is not Verified. Held at partially verified until the price structure can be read.
Researched 2026-09-19 from the knowledge base (hub.acctivate.com) and documentation site (docs.acctivate.com), read in full. The main site, including the pricing page, is behind a Cloudflare bot check that did not clear, so price, editions and the add-on list are unconfirmed. Held at partially verified until the price structure can be read.
Sources we checked (8)
hub.acctivate.com
What we still want to confirm
We publish our gaps rather than hiding them. If you can point us at a first-party page for any of these, we will update the record and credit the correction.
- Read the pricing page (acctivate.com/pricing) when it is reachable, and record the license or subscription price and the add-on module prices.
- Find out whether Acctivate offers vendor hosting or only third-party hosting partners.
- Check the Mobile WMS assembly workflow for shop-floor reporting.
- Check whether reports or lists export to CSV.
Still unknown: capacity planning, routings & operations, shop-floor tracking, quality controls, webhooks, mcp support, csv export.