BatchBuddy
by BatchBuddy
Batch / process manufacturingProprietary SaaSPartially verified
GMP batch-record software for supplement, cosmetics and food makers. Versioned formulas with potency scaling, FIFO lots with expiry, a shortage-list MRP that counts open purchase orders, electronic batch records, CAPA and recall drills, sold on four published plans from $149 a month.
Why it is classified this way
We call this a Batch / process manufacturing product. Built around recipes or formulas, batch runs, and lot genealogy. May or may not include full time-phased planning.
It is not labeled Full MRP because we have not verified that it uses lead times or required dates; and produces dated buy, make, transfer, release, or reschedule recommendations. That is a statement about the evidence we found, not a claim that the product is weak, see the capability table and the sources below.
The six Full MRP tests, and how BatchBuddy does on each (4 of 6)
- YesIt represents a bill of materials, recipe, or formula.Evidence: batchbuddy.ai(opens in a new tab); batchbuddy.ai › Faq(opens in a new tab)
- YesIt accepts dated demand, sales orders, a forecast, or a master production schedule.Evidence: batchbuddy.ai › Mrp(opens in a new tab); batchbuddy.ai › Faq(opens in a new tab)
- YesIt nets that demand against stock on hand and orders already incoming.Evidence: batchbuddy.ai › Mrp(opens in a new tab)
- YesIt explodes requirements through at least one level of the bill of materials.Evidence: batchbuddy.ai › Mrp(opens in a new tab)The MRP turns scheduled runs into ingredient requirements per formula: it "rolls up every scheduled production run, compares requirements against your on-hand inventory and open POs", adjusting each quantity for the lot's measured potency. Professional and above.
- PartialIt uses lead times or required dates.Not established. Only partly shown: the evidence covers some of this but not all of it, so the test is not established.
- PartialIt produces dated buy, make, transfer, release, or reschedule recommendations.Not established. Only partly shown: the evidence covers some of this but not all of it, so the test is not established.
These rules are applied identically to every product and enforced at build time, a record cannot be published as Full MRP unless all six pass with a source attached. Read the methodology.
Best for
- Supplement and nutraceutical makers working to 21 CFR Part 111 who need batch records, COAs and a recall trace
- Small cosmetics and food producers who want FIFO lots, expiry blocking and recall drills without a sales call
- Co-packers who want a client portal showing order and batch status without exposing formulas
Not a fit when
- Makers on a tight budget who need lot traceability: full traceability and MRP start at the $349 Professional plan
- Anyone who needs an API on a small plan; the REST API and webhooks are only on the $1,499 Enterprise plan
- Discrete or assembly shops; everything is built around formulas, potency and batches
Pricing facts
What it costs to do manufacturing in this product.
Advertised from
$149/month
Useful entry price
$149/month
Billing basis
Flat rate
Free trial: 14 days.
Plans
| Plan | Price | Add-ons and setup |
|---|---|---|
| FormulatorBilled monthly | $149/mo · single user | — |
| Up to 100 formulations. Production run tracking, FIFO inventory, invoicing and basic shipping. Described as an "Individual workspace"; we read that as one user. Customer orders are included. Lot codes and expiry come with inventory on every plan, but the pricing card lists full lot traceability and recall from Professional. "All plans include: 14-day free trial • Cancel anytime • No setup fees • No long-term contracts" | ||
| ProfessionalBilled monthly | $349/mo · up to 5 users | — |
| Unlimited formulations. Team collaboration up to 5 members. Adds MRP and demand planning, full lot traceability and recall drills, QuickBooks and Shopify, and Shippo multi-carrier shipping. Client Portal is a $49 a month add-on here. "All plans include: 14-day free trial • Cancel anytime • No setup fees • No long-term contracts" | ||
| ManufacturerBilled monthly | $749/mo · up to 15 users | — |
| Team collaboration up to 15 members. Adds electronic batch records, COA lifecycle, training records, CAPA and OOS investigations, and yield anomaly detection. Client Portal included. "All plans include: 14-day free trial • Cancel anytime • No setup fees • No long-term contracts" | ||
| EnterpriseBilled monthly | $1,499/mo | — |
| Unlimited team members and departments. Adds the REST API, webhook subscriptions, the AI compliance assistant and re-authenticated 21 CFR Part 11 e-signatures. "All plans include: 14-day free trial • Cancel anytime • No setup fees • No long-term contracts" | ||
Cheapest paid plan that manufactures, by paid users
- 1 user: Formulator, $149 a month (billed monthly); first year $1,788.
- 5 users: Professional, $349 a month (billed monthly); first year $4,188.
- 10 users: Manufacturer, $749 a month (billed monthly); first year $8,988.
Pricing detail
Four plans billed monthly: Formulator $149 ("Individual workspace", up to 100 formulations), Professional $349 (up to 5 members), Manufacturer $749 (up to 15 members) and Enterprise $1,499 (unlimited members, REST API and webhooks). Client Portal is a $49 a month add-on on Professional and included above it. The annual toggle reads "Save 20%", but the cards say "Save $298 with annual billing" on Formulator, which is two months of $149, not 20%; the toggle did not change the displayed prices when we tried it, so only monthly prices are modeled. Gating that matters: MRP, "Full lot traceability & recall readiness", and the QuickBooks and Shopify integrations start at Professional; electronic batch records, CAPA and OOS start at Manufacturer; the API, webhooks and the AI assistant are Enterprise only. The page shows "$" with no currency code; we read it as US dollars.
Checked on October 9, 2026. Source: batchbuddy.ai(opens in a new tab). Prices change. Check before you buy.
Manufacturing capability
20 of 25 fields resolved. "Unknown" means we have not found first-party evidence. It is not a No.
Planning
Working out what to buy or make, and when.
| Capability | Finding | What we found |
|---|---|---|
| Accepts dated demandYou can tell it what is due and when, sales orders with dates, a forecast, or a production schedule. | Yes | Planning runs from a dated production schedule: MRP "rolls up every scheduled production run", and the FAQ says "Any production schedule entry that's past its planned date and hasn't been completed or cancelled gets flagged." Shopify orders can become production jobs. No forecast is documented. MRP is on Professional and above.Reviewed October 9, 2026. Source: batchbuddy.ai › Mrp(opens in a new tab); batchbuddy.ai › Faq(opens in a new tab)Question this |
| Nets against stock on handIt subtracts what you already have before telling you to buy more. | Yes | "BatchBuddy's MRP rolls up every scheduled production run, compares requirements against your on-hand inventory and open POs, and produces a prioritized shortage list." Quantities are adjusted for the potency on each lot's COA. Professional and above.Reviewed October 9, 2026. Source: batchbuddy.ai › Mrp(opens in a new tab)Question this |
| Counts incoming ordersIt knows about purchase orders and production orders already placed, so it does not tell you to order twice. | Yes | Open purchase orders count in the MRP comparison: requirements are compared "against your on-hand inventory and open POs". Open production runs are the demand side, not supply.Reviewed October 9, 2026. Source: batchbuddy.ai › Mrp(opens in a new tab)Question this |
| Uses lead timesIt works backwards from when you need something to when you must order or start it, using supplier and production lead times. | Partial | Only the AI copilot mentions lead times: it "recommends PO timing to protect your lead times". No lead-time field or date offset is documented, and the copilot is an Enterprise feature.Reviewed October 9, 2026. Source: batchbuddy.ai(opens in a new tab); batchbuddy.ai › Ai copilot(opens in a new tab)Question this |
| Produces dated buy/make suggestionsThe output is an actionable list with dates, order this much by this date, start this batch on this date. | Partial | The shortage report covers a horizon ("Next 30 Days") and ranks items as urgent, order now or order soon, with one-click purchase orders. No order-by date is shown.Reviewed October 9, 2026. Source: batchbuddy.ai › Mrp(opens in a new tab)Question this |
| Capacity planningChecks whether your people and machines can do the work in the time available. | Unknown | Not yet researched. We would need: documentation of work-center or resource capacity being compared against load.Know the answer? |
Production
Recipes, bills of materials, and running the work.
| Capability | Finding | What we found |
|---|---|---|
| Bill of materialsA list of the parts and quantities needed to make one of something. | Yes | Formulations hold every ingredient with quantity, potency, supplier and cost: "Every ingredient, potency, supplier, and cost lives in one place". The API lists "Formulations (with BOMs)".Reviewed October 9, 2026. Source: batchbuddy.ai(opens in a new tab); batchbuddy.ai › Faq(opens in a new tab)Question this |
| Multi-level BOMSub-assemblies inside assemblies, a part that is itself made from other parts, nested as deep as you need. | Unknown | Not yet researched. We would need: documentation of nested or multi-level bom structures, not just a flat component list.Know the answer? |
| Recipes & formulasBatch-style production by weight, volume, or percentage, including scaling a batch up or down. | Yes | Versioned formulas with scaling: "Unlimited formulations with versioning" and "Potency-based auto-scaling : when your COA assay comes in low, required quantity adjusts automatically". Formulator is capped at 100 formulations.Reviewed October 9, 2026. Source: batchbuddy.ai(opens in a new tab)Question this |
| Work / manufacturing ordersA record authorising and tracking the making of a specific quantity. | Yes | Production runs are scheduled and tracked from Formulator up: "Production run tracking with GMP controls", and the schedule shows "per-run material availability checks". The step-by-step electronic batch record starts at Manufacturer.Reviewed October 9, 2026. Source: batchbuddy.ai(opens in a new tab)Question this |
| Routings & operationsThe ordered steps a product goes through, and which machine or station does each one. | Partial | Electronic batch records enforce ordered steps: "Each step must be completed in sequence. Operators cannot advance past a step without required data entries." Steps are not tied to machines or work centers. Manufacturer plan and above.Reviewed October 9, 2026. Source: batchbuddy.ai › Electronic batch records(opens in a new tab)Question this |
| Shop-floor trackingOperators report progress, time, and completions as the work happens. | Yes | "Electronic Batch Records guide your operators step-by-step. Every weigh-in, every blend time, every QC reading is captured with a timestamp, lot number, and the operator who did it." The EBR page says Manufacturer ($749) and above; the quality page lists EBR under Enterprise.Reviewed October 9, 2026. Source: batchbuddy.ai(opens in a new tab); batchbuddy.ai › Electronic batch records(opens in a new tab); batchbuddy.ai › Quality management(opens in a new tab)Question this |
| Quality controlsChecks, tests, holds, and non-conformance records tied to production or receiving. | Yes | QC release gates, CAPA and out-of-spec investigations: "Batches cannot be released to shipping without a QA e-signature." CAPA, OOS, COA generation and the training matrix are Manufacturer and above.Reviewed October 9, 2026. Source: batchbuddy.ai › Electronic batch records(opens in a new tab); batchbuddy.ai › Quality management(opens in a new tab)Question this |
Inventory & traceability
Knowing what you hold and being able to trace it.
| Capability | Finding | What we found |
|---|---|---|
| Batch & lot traceabilityWhich incoming material lots went into which finished batch, and where those finished goods went. | Yes | "Trace any inventory lot from its supplier PO through every production run that consumed it, to the finished goods lot and the shipment it left on." Recall drills produce a signed two-way trace. The pricing card puts full lot traceability and recall at Professional and above.Reviewed October 9, 2026. Source: batchbuddy.ai › Inventory(opens in a new tab); batchbuddy.ai › Recall simulation(opens in a new tab); batchbuddy.ai(opens in a new tab)Question this |
| Expiry & shelf lifeBest-before dates on materials and finished goods, with warnings before they lapse. | Yes | "Every inventory entry carries a lot code, expiry date, and optional shelf location. Expired lots are automatically flagged and blocked from FIFO allocation before a run starts." Inventory is on every plan.Reviewed October 9, 2026. Source: batchbuddy.ai › Inventory(opens in a new tab)Question this |
| Serial numbersUnique identifiers on individual units, for warranty or field service. | Unknown | Not yet researched. We would need: documentation of serial number tracking on individual units.Know the answer? |
Commerce & accounting
Costs, purchasing, storefronts, and the books.
| Capability | Finding | What we found |
|---|---|---|
| Product costing & COGSWhat it costs you to make one, and the cost of the goods you sold. | Yes | "Live cost-per-unit calculated as you build, from raw material to finished packaging", with per-gram costs carried from receipt into every formulation and batch costs tracked in production.Reviewed October 9, 2026. Source: batchbuddy.ai(opens in a new tab); batchbuddy.ai › Inventory(opens in a new tab)Question this |
| PurchasingRaising and tracking purchase orders to suppliers from inside the system. | Yes | "Purchase orders generated from MRP shortages, sent to your supplier network in one click", with a sourcing hub tracking each PO's status and ETA, and lots and COAs captured on receipt.Reviewed October 9, 2026. Source: batchbuddy.ai(opens in a new tab); batchbuddy.ai › Mrp(opens in a new tab)Question this |
| Accounting connectionSends financial data to bookkeeping software, or includes its own general ledger. | Yes | QuickBooks Online, on Professional and above: "Vendor data, bills, and costs sync from QuickBooks into BatchBuddy in real time", and invoices "sync to QuickBooks in one step". Xero is listed as "Also building".Reviewed October 9, 2026. Source: batchbuddy.ai › Integrations(opens in a new tab); batchbuddy.ai(opens in a new tab); batchbuddy.ai › Terms of service(opens in a new tab)Question this |
| Ecommerce connectionPulls orders and pushes stock levels to a storefront or marketplace. | Yes | Shopify, on Professional and above: "Sync Shopify orders directly into BatchBuddy production runs. New orders become manufacturing jobs automatically."Reviewed October 9, 2026. Source: batchbuddy.ai › Integrations(opens in a new tab); batchbuddy.ai(opens in a new tab)Question this |
Openness & your data
Getting data in, out, and away if you leave.
| Capability | Finding | What we found |
|---|---|---|
| APIA documented programming interface so other software can read and write your data. | Yes | A documented REST API, "BatchBuddy Enterprise API v1", described as a "REST API for ERP integration and external system connectivity." It covers formulations, ingredients, inventory, production plans and finished goods. Enterprise only ($1,499 a month).Reviewed October 9, 2026. Source: batchbuddy.ai › Docs(opens in a new tab); batchbuddy.ai › Faq(opens in a new tab)Question this |
| WebhooksThe system can notify other software the moment something changes. | Yes | The Enterprise card lists "Webhook subscriptions", and the Zapier app can "Trigger automations when orders arrive, batches complete, or stock runs low." Webhooks are Enterprise only; plan availability of the Zapier app is not stated.Reviewed October 9, 2026. Source: batchbuddy.ai(opens in a new tab); batchbuddy.ai › Integrations(opens in a new tab)Question this |
| MCP supportA Model Context Protocol server, letting an AI assistant read or act on this data. Useful, but it has nothing to do with whether the product plans materials. | Unknown | Not yet researched. We would need: a first-party mcp server, or documentation of one.Know the answer? |
| CSV exportYou can get your lists out as spreadsheet files. | Unknown | Not yet researched. We would need: documentation of csv or spreadsheet export.Know the answer? |
| Full data exportYou can take everything, including history and relationships, not just a few screens' worth of rows. | Partial | The terms say that on termination "You may request a copy of your User Content within 30 days of termination". A self-serve full export is not described; audit packages export as ZIP files per COA or recall.Reviewed October 9, 2026. Source: batchbuddy.ai › Terms of service(opens in a new tab); batchbuddy.ai › Faq(opens in a new tab)Question this |
Deployment, licensing and your data
- Deployment
- Cloud (hosted for you)
- Licensing
- Proprietary SaaS
- Team sizes
- Just me, 2–5 people, 6–20 people, 21–50 people
- Manufacturing styles
- Batch & recipe products
Integrations
- QuickBooks Online
- Shopify
- Shippo
- ShipStation
- Zapier
- Label Buddy
Industries
Jobs this product qualifies for
Derived from the capability table above, not hand-assigned.
Editorial notes and cautions
Things we would want a friend to know before buying.
- The $149 Formulator plan is described as an "Individual workspace". MRP, full lot traceability, recall drills, QuickBooks and Shopify start at Professional ($349), and electronic batch records, CAPA and OOS at Manufacturer ($749).
- The REST API, webhooks and AI assistant are Enterprise only, at $1,499 a month.
- The annual toggle promises "Save 20%", but the per-plan savings shown equal two months, about 17%. Confirm the annual price before paying upfront.
- The site's own pages disagree on whether electronic batch records start at Manufacturer or Enterprise. The pricing card and the EBR page both say Manufacturer.
- There is no public help center; every claim here comes from marketing pages, the FAQ, the API reference and the terms.
Alternatives to BatchBuddy
An alternative is always an alternative for a reason. There is no universal replacement.
Stocksmith gives a small maker lot numbers and real COGS from $99 a month without GMP batch-record controls, which is enough for many soap, candle and food sellers who do not answer to 21 CFR Part 111.
- KatanaStronger true MRP
Katana documents dated replenishment from lead times and committed stock, which BatchBuddy's 30-day shortage list does not; it lacks BatchBuddy's GMP batch records and its paid pricing is now quote-only.
Evidence and verification
Partially verifiedLast checked October 9, 2026 · 80% of capability fields resolved · 100% of those carry a source
Why this record is not Verified. Every claim rests on marketing pages, the FAQ, the API reference and the terms; BatchBuddy publishes no help center, and its own pages disagree on plan gating for batch records. It stays Partially verified until documentation or a trial confirms the planning and traceability claims.
Pages were read as raw HTML and in headless Chrome on 2026-10-09. BatchBuddy (batchbuddy.ai) is a different product from batchbuddy.io, which is in alpha. There is no public help center, so feature claims rest on the homepage, feature pages, FAQ, the Enterprise API reference and the terms of service.
Sources we checked (10)
batchbuddy.ai
- Home page(opens in a new tab)
- Mrp(opens in a new tab)
- Inventory(opens in a new tab)
- Electronic batch records(opens in a new tab)
- Quality management(opens in a new tab)
- Recall simulation(opens in a new tab)
- Integrations(opens in a new tab)
- Faq(opens in a new tab)
- Docs(opens in a new tab)
- Terms of service(opens in a new tab)
What we still want to confirm
We publish our gaps rather than hiding them. If you can point us at a first-party page for any of these, we will update the record and credit the correction.
- Confirm whether a formula can use another formula as an ingredient (multi-level).
- Confirm whether lead times exist on ingredients or suppliers and whether the shortage list gives order-by dates.
- Confirm whether CSV export exists outside the COA and recall audit packages, and whether a full self-serve export is available.
- Confirm the annual price; the toggle says 20% but the savings shown are about 17%.
- Confirm whether serial numbers, routings tied to equipment, or capacity checks exist.
- Confirm the user limit on the Formulator plan; it is described only as an "Individual workspace".
Still unknown: capacity planning, multi-level bom, serial numbers, mcp support, csv export.