DataNinja
by DataNinja, Inc.
Batch / process manufacturingProprietary SaaS✓ Verified
Cloud MES and electronic batch record system for regulated makers such as supplements, cosmetics, food and pharmaceuticals, with formula BOMs, lot traceability, quality workflows and MRP, syncing to QuickBooks Online or NetSuite.
Why it is classified this way
We call this a Batch / process manufacturing product. Built around recipes or formulas, batch runs, and lot genealogy. May or may not include full time-phased planning.
It is not labeled Full MRP because we have not verified that it uses lead times or required dates; and produces dated buy, make, transfer, release, or reschedule recommendations. That is a statement about the evidence we found, not a claim that the product is weak, see the capability table and the sources below.
The six Full MRP tests, and how DataNinja does on each (4 of 6)
- YesIt represents a bill of materials, recipe, or formula.Evidence: docs.dataninja.com › Bills of materials bom(opens in a new tab)
- YesIt accepts dated demand, sales orders, a forecast, or a master production schedule.Evidence: docs.dataninja.com › Mrp(opens in a new tab); docs.dataninja.com › Forecast(opens in a new tab)
- YesIt nets that demand against stock on hand and orders already incoming.Evidence: docs.dataninja.com › Mrp(opens in a new tab); docs.dataninja.com › Best practices with mrp(opens in a new tab)
- YesIt explodes requirements through at least one level of the bill of materials.Evidence: docs.dataninja.com › Forecast(opens in a new tab); docs.dataninja.com › Best practices with mrp(opens in a new tab)"By forecasting a finished good, the Forecast will automatically pass down to each part associated with the finished good", appearing on components as "Scheduled Manufacturing Demand" and "Unscheduled Manufacturing Demand". Scheduled production also reserves its components in MRP.
- PartialIt uses lead times or required dates.Not established. Only partly shown: the evidence covers some of this but not all of it, so the test is not established.
- PartialIt produces dated buy, make, transfer, release, or reschedule recommendations.Not established. Only partly shown: the evidence covers some of this but not all of it, so the test is not established.
These rules are applied identically to every product and enforced at build time, a record cannot be published as Full MRP unless all six pass with a source attached. Read the methodology.
Best for
- Supplement, cosmetics and food makers under FDA rules who need electronic batch records with e-signatures
- Regulated shops that need forward and reverse lot tracing for a mock recall
- QuickBooks Online users who want production and inventory postings made for them
Not a fit when
- Small teams on a tight budget: the manufacturing tier is $200 a user with a five-user minimum
- Anyone who needs dated purchase suggestions with lead-time offsets; MRP shows needs, and ordering is left to you
Pricing facts
What it costs to do manufacturing in this product.
Advertised from
$150/user/month
Useful entry price
$200/user/month
Billing basis
Per user
Why the useful price is higher
Starter at $150 per user has no nested BOMs, lot and expiry tracking or finance integration on the pricing grid. Those start at Professional, $200 per user with a five-user minimum, so at least $1,000 a month.
What moves the real bill
- Priced per user. The monthly figure multiplies by every person who needs an account.
- Minimum 5 users. You cannot buy fewer seats than this, even if fewer people need access.
Plans
| Plan | Price | Add-ons and setup |
|---|---|---|
| StarterBilling term not stated | $150 per user/mo · minimum 3 users | — |
| Low-stock alerts only for planning. Nested BOMs and lot tracking are not ticked on this tier; treating it as non-manufacturing is our reading of the grid. | ||
| ProfessionalBilling term not stated | $200 per user/mo · minimum 5 users | — |
| Nested BOMs, lot and expiry tracking, finance integration, batch profit and drag-and-drop planning. | ||
| EnterpriseBilling term not stated | $250 per user/mo · minimum 5 users | — |
| Adds "MFG MRP", the API, ecommerce and CRM integrations, inbound QC inspection and a sandbox. | ||
Cheapest paid plan that manufactures, by paid users
- 1 user: Professional, $1,000 a month (billing term not stated); first year $12,000.
- 5 users: Professional, $1,000 a month (billing term not stated); first year $12,000.
- 10 users: Professional, $2,000 a month (billing term not stated); first year $24,000.
Pricing detail
Starter $150, Professional $200 and Enterprise $250 "Per user, per month", with a 3-user minimum on Starter and 5 on the other two; the page gives no billing term. On the feature grid, read from its tick icons: lot numbers with expiry and FEFO, nested BOMs, finance integration and batch profit start at Professional; "MFG MRP", the API, and ecommerce and CRM integrations are Enterprise only (Starter lists low-stock alerts, Professional reorder quantities). The FAQ covers implementation time but gives no implementation price.
Checked on October 9, 2026. Source: dataninja.com(opens in a new tab). Prices change. Check before you buy.
Manufacturing capability
22 of 25 fields resolved. "Unknown" means we have not found first-party evidence. It is not a No.
Planning
Working out what to buy or make, and when.
| Capability | Finding | What we found |
|---|---|---|
| Accepts dated demandYou can tell it what is due and when, sales orders with dates, a forecast, or a production schedule. | Yes | MRP counts "QuickBooks Sales Orders (Estimates)" and scheduled consumption as outflows, and a forecast can be entered against a finished good with the date range it is active for.Reviewed October 9, 2026. Source: docs.dataninja.com › Mrp(opens in a new tab); docs.dataninja.com › Forecast(opens in a new tab)Question this |
| Nets against stock on handIt subtracts what you already have before telling you to buy more. | Yes | "DataNinja MRP aggregates forecasted inflow and outflow for each part", using "open inventory purchases, customer orders, scheduled/WIP manufacturing records, real-time inventory quantities, and part-specific safety stock levels".Reviewed October 9, 2026. Source: docs.dataninja.com › Mrp(opens in a new tab); docs.dataninja.com › Best practices with mrp(opens in a new tab)Question this |
| Counts incoming ordersIt knows about purchase orders and production orders already placed, so it does not tell you to order twice. | Yes | MRP inflows are "QuickBooks Purchase Orders" and "Scheduled Production"; the best-practices article warns that open purchases left open tell the system "you are expecting MORE inventory than reality".Reviewed October 9, 2026. Source: docs.dataninja.com › Mrp(opens in a new tab); docs.dataninja.com › Best practices with mrp(opens in a new tab)Question this |
| Uses lead timesIt works backwards from when you need something to when you must order or start it, using supplier and production lead times. | Partial | "Add vendor specific lead times so your QuickBooks PO's have an additional dimension -when the material will arrive." Lead time dates the arrival of an order; nothing shows it working back to an order-by date.Reviewed October 9, 2026. Source: docs.dataninja.com › Mrp(opens in a new tab)Question this |
| Produces dated buy/make suggestionsThe output is an actionable list with dates, order this much by this date, start this batch on this date. | Partial | MRP shows "How much you can make and 2) When you will need to order more"; after checking downstream parts, "you can start ordering and scheduling production" yourself. No dated buy or make suggestions are described.Reviewed October 9, 2026. Source: docs.dataninja.com › Mrp(opens in a new tab); docs.dataninja.com › Forecast(opens in a new tab)Question this |
| Capacity planningChecks whether your people and machines can do the work in the time available. | Partial | Production is scheduled onto a Production Plan calendar by date, time and quantity, with work centers on process steps. Load against capacity is not described.Reviewed October 9, 2026. Source: docs.dataninja.com › Scheduling production(opens in a new tab); docs.dataninja.com › Work centers(opens in a new tab)Question this |
Production
Recipes, bills of materials, and running the work.
| Capability | Finding | What we found |
|---|---|---|
| Bill of materialsA list of the parts and quantities needed to make one of something. | Yes | "The BOM is where you map your manufacturing process in DataNinja so that you can control how ingredients come together to produce inventory of a product." A BOM holds required parts, attributes, sampling, approvals and equipment.Reviewed October 9, 2026. Source: docs.dataninja.com › Bills of materials bom(opens in a new tab)Question this |
| Multi-level BOMSub-assemblies inside assemblies, a part that is itself made from other parts, nested as deep as you need. | Yes | A BOM produces "either a Finished Good or a Sub-Assembly", and the Professional and Enterprise plans list "Unlimited Nested BOMS".Reviewed October 9, 2026. Source: docs.dataninja.com › Bills of materials bom(opens in a new tab); dataninja.com › Pricing(opens in a new tab)Question this |
| Recipes & formulasBatch-style production by weight, volume, or percentage, including scaling a batch up or down. | Yes | The docs say a BOM may be called "Recipe, Formulation, Routing, MMR", with a default batch size, minimum and maximum batch quantities and unit-of-measure conversions.Reviewed October 9, 2026. Source: docs.dataninja.com › Bills of materials bom(opens in a new tab)Question this |
| Work / manufacturing ordersA record authorising and tracking the making of a specific quantity. | Yes | Jobs are scheduled from the Production Plan, the MRP page or the BOM, and scheduled work orders are listed under the Work Order tab.Reviewed October 9, 2026. Source: docs.dataninja.com › Scheduling production(opens in a new tab)Question this |
| Routings & operationsThe ordered steps a product goes through, and which machine or station does each one. | Yes | "Each process step in a BOM is associated with one work center", and work centers carry setup, move and queue hours for costing.Reviewed October 9, 2026. Source: docs.dataninja.com › Work centers(opens in a new tab); docs.dataninja.com › Bills of materials bom(opens in a new tab)Question this |
| Shop-floor trackingOperators report progress, time, and completions as the work happens. | Yes | Operators run the electronic manufacturing record on the floor: scanning, printing yield labels, and role-based electronic signatures that release the lot: "Completing the manufacturing record's approval steps will complete the manufacturing record and release the inventory lot."Reviewed October 9, 2026. Source: docs.dataninja.com › Manufacturing(opens in a new tab)Question this |
| Quality controlsChecks, tests, holds, and non-conformance records tied to production or receiving. | Yes | Configurable quality workflows with error-proofing alerts, incoming inspection with sampling plans, AQL on BOMs and approval steps; inbound QC inspection and release is on Enterprise.Reviewed October 9, 2026. Source: docs.dataninja.com › Quality control(opens in a new tab); dataninja.com › Pricing(opens in a new tab)Question this |
Inventory & traceability
Knowing what you hold and being able to trace it.
| Capability | Finding | What we found |
|---|---|---|
| Batch & lot traceabilityWhich incoming material lots went into which finished batch, and where those finished goods went. | Yes | A mock recall starts from a lot or supplier lot: the Manufacture Lot Number Distribution report shows "the affected customers, when the product was shipped", and the Mass Balance Report shows every lot the material was consumed into.Reviewed October 9, 2026. Source: docs.dataninja.com › How to do a mock recall(opens in a new tab)Question this |
| Expiry & shelf lifeBest-before dates on materials and finished goods, with warnings before they lapse. | Yes | "The Shelf Life Days Part Master Data setting is used to calculate the defaulted in expiration date when a new lot is created"; the pricing page lists FEFO.Reviewed October 9, 2026. Source: docs.dataninja.com › Shelf life days(opens in a new tab); dataninja.com › Pricing(opens in a new tab)Question this |
| Serial numbersUnique identifiers on individual units, for warranty or field service. | Partial | Tracking types are "Part, Batch, or Sublot"; sublots give each container its own identifier, but no serial-number tracking type is listed.Reviewed October 9, 2026. Source: docs.dataninja.com › Tracking type(opens in a new tab)Question this |
Commerce & accounting
Costs, purchasing, storefronts, and the books.
| Capability | Finding | What we found |
|---|---|---|
| Product costing & COGSWhat it costs you to make one, and the cost of the goods you sold. | Yes | Work centers "burden fixed and variable costs onto produced inventory", production postings debit labour and produced inventory, and batch profitability reports start at Professional.Reviewed October 9, 2026. Source: docs.dataninja.com › Work centers(opens in a new tab); docs.dataninja.com › Understanding dataninjas quickbooks entries(opens in a new tab); dataninja.com › Pricing(opens in a new tab)Question this |
| PurchasingRaising and tracking purchase orders to suppliers from inside the system. | Yes | MRP for Orders creates purchase orders into the finance system, supports drop shipping, and receives "multiple times against a single PO".Reviewed October 9, 2026. Source: docs.dataninja.com › Mrp for orders(opens in a new tab)Question this |
| Accounting connectionSends financial data to bookkeeping software, or includes its own general ledger. | Yes | QuickBooks Online sync posts inventory receipts, production and shipments as journal entries (for example "Debit Produced Inventory Item Asset Account"); NetSuite is also supported.Reviewed October 9, 2026. Source: docs.dataninja.com › Understanding dataninjas quickbooks entries(opens in a new tab); docs.dataninja.com › Bills of materials bom(opens in a new tab)Question this |
| Ecommerce connectionPulls orders and pushes stock levels to a storefront or marketplace. | Yes | "Live customer integrations to MRP for Orders with: Shopify, Square, WooCommerce, Team Uniform Orders, Big Commerce, Stripe, Salesforce". The pricing page puts ecommerce integrations on Enterprise.Reviewed October 9, 2026. Source: docs.dataninja.com › Mrp for orders(opens in a new tab); dataninja.com › Pricing(opens in a new tab)Question this |
Openness & your data
Getting data in, out, and away if you leave.
| Capability | Finding | What we found |
|---|---|---|
| APIA documented programming interface so other software can read and write your data. | Yes | "The API allows technical users and integration developers to interact with DataNinja data through API endpoints", with DQL and an API Explorer. Listed on Enterprise only.Reviewed October 9, 2026. Source: docs.dataninja.com › Dql and api(opens in a new tab); dataninja.com › Pricing(opens in a new tab)Question this |
| WebhooksThe system can notify other software the moment something changes. | Unknown | Not yet researched. We would need: documentation of outbound webhooks or event subscriptions.Know the answer? |
| MCP supportA Model Context Protocol server, letting an AI assistant read or act on this data. Useful, but it has nothing to do with whether the product plans materials. | Unknown | Not yet researched. We would need: a first-party mcp server, or documentation of one.Know the answer? |
| CSV exportYou can get your lists out as spreadsheet files. | Yes | Reports download as "the Excel worksheet or PDF", for example the lot distribution report used in a recall.Reviewed October 9, 2026. Source: docs.dataninja.com › How to do a mock recall(opens in a new tab)Question this |
| Full data exportYou can take everything, including history and relationships, not just a few screens' worth of rows. | Unknown | Not yet researched. We would need: documentation of a complete account export, database dump, or equivalent.Know the answer? |
Deployment, licensing and your data
- Deployment
- Cloud (hosted for you)
- Licensing
- Proprietary SaaS
- Team sizes
- 2–5 people, 6–20 people, 21–50 people
- Manufacturing styles
- Batch & recipe products
Integrations
- QuickBooks Online
- NetSuite
- Shopify
- WooCommerce
- BigCommerce
- Square
- Stripe
- Salesforce
- UPS
- FedEx
- USPS
Industries
Jobs this product qualifies for
Derived from the capability table above, not hand-assigned.
Editorial notes and cautions
Things we would want a friend to know before buying.
- Manufacturing features such as nested BOMs and lot tracking start at Professional on the pricing grid, and the full "MFG MRP", API and ecommerce integrations only at Enterprise.
Evidence and verification
✓ VerifiedLast checked October 9, 2026 · 88% of capability fields resolved · 100% of those carry a source
Researched 2026-09-19 from the public documentation at docs.dataninja.com (MRP, MRP for Orders, MRP best practices, forecast, BOMs, scheduling, work centers, manufacturing records, quality, tracking types, shelf life, mock recall, QuickBooks entries, API) and the pricing page, whose feature grid was read from its tick icons. Passes four of the six planning tests: lead-time offsetting and dated suggestions are not established.
Sources we checked (5)
What we still want to confirm
We publish our gaps rather than hiding them. If you can point us at a first-party page for any of these, we will update the record and credit the correction.
- Find whether MRP gives an order-by date offset by lead time, or only an arrival date.
- Confirm whether Starter can run production at all, and the billing term.
- Find webhooks, a full data export and whether DataNinja keeps its own ledger for tenants without a finance integration.
- Confirm serial-number tracking beyond sublots.
Still unknown: webhooks, mcp support, full data export.