RoasterTools
by RoasterTools, Inc.
Batch / process manufacturingProprietary SaaSPartially verified
Sales and operations software for wholesale coffee roasters: orders from a wholesale portal and webstores become a daily plan of roast, blend, label and package tasks, and completing those tasks moves stock from green to roasted to packaged. Priced by pounds roasted, with unlimited users.
Why it is classified this way
We call this a Batch / process manufacturing product. Built around recipes or formulas, batch runs, and lot genealogy. May or may not include full time-phased planning.
It is not labeled Full MRP because we have not verified that it nets that demand against stock on hand and orders already incoming; uses lead times or required dates; and produces dated buy, make, transfer, release, or reschedule recommendations. That is a statement about the evidence we found, not a claim that the product is weak, see the capability table and the sources below.
The six Full MRP tests, and how RoasterTools does on each (3 of 6)
- YesIt represents a bill of materials, recipe, or formula.Evidence: help.roastertools.com › Roasts vs products whats the difference(opens in a new tab)
- YesIt accepts dated demand, sales orders, a forecast, or a master production schedule.Evidence: roastertools.com › Calculate demand(opens in a new tab)
- PartialIt nets that demand against stock on hand and orders already incoming.Not established. No evidence found yet.
- YesIt explodes requirements through at least one level of the bill of materials.Evidence: roastertools.com › Calculate demand(opens in a new tab)Demand is rolled down through blends to roasts: "The calculator seamlessly determines the total roasting quantity needed, regardless of how many different blends or products it's used in."
- UnknownIt uses lead times or required dates.Not established. No evidence found yet.
- PartialIt produces dated buy, make, transfer, release, or reschedule recommendations.Not established. Only partly shown: the evidence covers some of this but not all of it, so the test is not established.
These rules are applied identically to every product and enforced at build time, a record cannot be published as Full MRP unless all six pass with a source attached. Read the methodology.
Best for
- Wholesale coffee roasters taking orders through a portal who want the day's roast, blend and pack list built for them
- Roasters selling one roast under several labels or private-label brands
- Teams that want unlimited users and pay by pounds roasted
Not a fit when
- Makers outside coffee roasting: the model is green coffee, roasts, blends and bags
- Roasters who need lot numbers on roasted and packaged coffee for recalls; the pages describe lot tracing only for green coffee, as a paid report
- Buyers who want supplier purchase orders today; the pricing page lists them as coming soon
Pricing facts
What it costs to do manufacturing in this product.
Advertised from
$83/month
Useful entry price
$83/month
Billing basis
Usage-based
Free trial: 14 days.
What moves the real bill
- Annual billing assumed. The advertised rate requires paying for a year up front. Monthly billing costs more.
- Onboarding fee. Not stated. Organize includes two live setup trainings; higher plans include guided onboarding.
- Usage-based. The bill moves with your order, SKU, or transaction volume.
Plans
| Plan | Price | Add-ons and setup |
|---|---|---|
| EssentialsBilled monthly | $99/mo | Basic Accounting Connection $29/mo |
| 1,000 lb roasted a month included, then $0.10 per lb; non-coffee products and price levels limited. The page pitches it as "Roasting under 1,000 lbs a month?" with wholesale portal, production planning and payments. Fits roasters doing under about 1,000 lb a month. | ||
| Essentials (yearly)Billed yearly, shown per month | $83/mo | Basic Accounting Connection $29/mo |
| 1,000 lb roasted a month included, then $0.10 per lb. Same as Essentials, paid a year ahead. | ||
| OrganizeBilled monthly | $199/mo | — |
| 5,000 lb roasted a month included, then $0.05 per lb; 50 non-coffee products; one commerce connection. The monthly view still prints "billed once annually" under the price; we read the toggle as monthly. Fits roasters doing up to about 5,000 lb a month. | ||
| Organize (yearly)Billed yearly, shown per month | $166/mo | — |
| 5,000 lb roasted a month included, then $0.05 per lb. Same as Organize, paid a year ahead. | ||
| AutomateBilled yearly, shown per month | $499/mo | — |
| 15,000 lb roasted a month included, then $0.04 per lb; 200 non-coffee products; two commerce connections. Booked through a sales call on a one-year term; $416 a month on the yearly view. Fits roasters doing up to about 15,000 lb a month. | ||
| ScaleBilled yearly, shown per month | $999/mo | — |
| 35,000 lb roasted a month included, then $0.02 per lb; three commerce connections. Booked through a sales call on a one-year term; $833 a month on the yearly view. Fits roasters doing up to about 35,000 lb a month. | ||
| RT PlusBilled yearly, shown per month | $2,300/mo | — |
| 120,000 lb roasted a month included, then $0.01 per lb; ten commerce connections. Booked through a sales call on a one-year term; $1,917 a month on the yearly view. Large roasteries. | ||
Cheapest paid plan that manufactures, by paid users
- 1 user: Essentials (yearly), at least $83 a month (billed yearly, shown per month); first year at least $996.
- 5 users: Essentials (yearly), at least $83 a month (billed yearly, shown per month); first year at least $996.
- 10 users: Essentials (yearly), at least $83 a month (billed yearly, shown per month); first year at least $996.
Pricing detail
Every plan has unlimited users, customers, coffee products and orders; plans differ by pounds roasted. Paid monthly: Essentials $99 (1,000 lb a month included, $0.10 per extra lb), Organize $199 (5,000 lb, $0.05), Automate $499 (15,000 lb, $0.04), Scale $999 (35,000 lb, $0.02), RT Plus $2,300 (120,000 lb, $0.01). Paid yearly the page shows Essentials $83, Organize $166, Automate $416, Scale $833 and RT Plus $1,917 a month; Automate and up are on one- or two-year terms. Essentials lists a "$29 Basic Accounting Connection"; Organize and up list "Connect and Export to Accounting Software". The help center says a QuickBooks Online connection is included and Xero costs $29 a month. RoasterPay card processing is listed at 3.0% + $0.30, ACH at 1% + $0.25 ($20 cap); Essentials and Organize carry a 0.5% application fee. The pricing page uses "$" with no currency code; the company is US-based.
Checked on October 9, 2026. Source: roastertools.com(opens in a new tab). Prices change. Check before you buy.
Manufacturing capability
16 of 25 fields resolved. "Unknown" means we have not found first-party evidence. It is not a No.
Planning
Working out what to buy or make, and when.
| Capability | Finding | What we found |
|---|---|---|
| Accepts dated demandYou can tell it what is due and when, sales orders with dates, a forecast, or a production schedule. | Yes | Orders are scheduled onto production days and become Demand: "Schedule orders and see instantly what your team needs to do - that's Demand". Orders import from webstores and the wholesale portal.Reviewed October 9, 2026. Source: roastertools.com › Calculate demand(opens in a new tab)Question this |
| Nets against stock on handIt subtracts what you already have before telling you to buy more. | Yes | "When creating an Auto Plan, we include Demand from orders and the quantity of hand inventory quantities across all inventory types: Roasts, Blends, Packages and Bundles - as we calculate what tasks need to be created to fulfill the demand."Reviewed October 9, 2026. Source: help.roastertools.com › Introduction to inventory in operations(opens in a new tab); roastertools.com › Manage inventory(opens in a new tab)Question this |
| Counts incoming ordersIt knows about purchase orders and production orders already placed, so it does not tell you to order twice. | Unknown | Not yet researched. We would need: documentation showing open purchase or production orders included in the supply picture.Know the answer? |
| Uses lead timesIt works backwards from when you need something to when you must order or start it, using supplier and production lead times. | Unknown | Not yet researched. We would need: documentation showing lead time fields that shift a suggested order or start date.Know the answer? |
| Produces dated buy/make suggestionsThe output is an actionable list with dates, order this much by this date, start this batch on this date. | Partial | Auto Plan writes the day's make tasks: "With one click, we create the day's tasks, from roasting to blending and grinding to packaging". There are no purchase suggestions; the pricing page lists "Vender and Purchase Management - Coming Soon".Reviewed October 9, 2026. Source: roastertools.com › Plan production(opens in a new tab); roastertools.com › Pricing(opens in a new tab)Question this |
| Capacity planningChecks whether your people and machines can do the work in the time available. | Partial | Roast tasks respect each roast's batch size, a range or a constant, but no page describes machine or labor capacity.Reviewed October 9, 2026. Source: help.roastertools.com › How to create a new roast(opens in a new tab)Question this |
Production
Recipes, bills of materials, and running the work.
| Capability | Finding | What we found |
|---|---|---|
| Bill of materialsA list of the parts and quantities needed to make one of something. | Yes | "Products are your finished goods — the final item your customers order. This is where you set visibility options, coffee recipe pulling either from one single origin (roasts) or one blend, label cost, pricing, and customer-specific naming."Reviewed October 9, 2026. Source: help.roastertools.com › Roasts vs products whats the difference(opens in a new tab)Question this |
| Multi-level BOMSub-assemblies inside assemblies, a part that is itself made from other parts, nested as deep as you need. | Partial | Coffee nests through fixed stages, green or pre-blend to roast to blend to packaged product: "How about a roast that you sell as a single origin, but also use as a component in a blend? Easy." These are coffee-specific levels, not a general multi-level BOM.Reviewed October 9, 2026. Source: roastertools.com › Calculate demand(opens in a new tab); help.roastertools.com › Introduction to inventory in operations(opens in a new tab)Question this |
| Recipes & formulasBatch-style production by weight, volume, or percentage, including scaling a batch up or down. | Yes | Each roast holds its recipe: "This is where you set the recipe: what green coffee goes in, and the expected weight loss percentage."Reviewed October 9, 2026. Source: help.roastertools.com › Roasts vs products whats the difference(opens in a new tab)Question this |
| Work / manufacturing ordersA record authorising and tracking the making of a specific quantity. | Yes | "Auto Plan creates tasks for all the things: how much to roast, what to blend, which bags to label and what products to package up."Reviewed October 9, 2026. Source: roastertools.com › Plan production(opens in a new tab)Question this |
| Routings & operationsThe ordered steps a product goes through, and which machine or station does each one. | Partial | Work is split into roast, blend, label and package tasks ("Auto Plan Tasks by Roast, Blend, Label, Package"), which is a fixed coffee sequence rather than routings with operations and times.Reviewed October 9, 2026. Source: roastertools.com › Pricing(opens in a new tab); roastertools.com › Plan production(opens in a new tab)Question this |
| Shop-floor trackingOperators report progress, time, and completions as the work happens. | Yes | Staff check off tasks as they finish them: "Simply select the check box for each task as you complete it. Once completed you've transferred inventory from one state to the next."Reviewed October 9, 2026. Source: help.roastertools.com › Introduction to inventory in operations(opens in a new tab)Question this |
| Quality controlsChecks, tests, holds, and non-conformance records tied to production or receiving. | Unknown | Not yet researched. We would need: documentation of quality inspections, checks, or non-conformance handling.Know the answer? |
Inventory & traceability
Knowing what you hold and being able to trace it.
| Capability | Finding | What we found |
|---|---|---|
| Batch & lot traceabilityWhich incoming material lots went into which finished batch, and where those finished goods went. | Partial | Each green coffee carries a lot name and importer lot reference, and the Green Coffee Audit Report "tracks a single green coffee across your entire production workflow" into finished products. That report is a paid add-on, and no page describes lot numbers on roasted or packaged stock.Reviewed October 9, 2026. Source: help.roastertools.com › How to add a green coffee(opens in a new tab); help.roastertools.com › Inventory green coffee audit report(opens in a new tab)Question this |
| Expiry & shelf lifeBest-before dates on materials and finished goods, with warnings before they lapse. | Unknown | Not yet researched. We would need: documentation of expiry, best-before, or shelf-life date fields.Know the answer? |
| Serial numbersUnique identifiers on individual units, for warranty or field service. | Unknown | Not yet researched. We would need: documentation of serial number tracking on individual units.Know the answer? |
Commerce & accounting
Costs, purchasing, storefronts, and the books.
| Capability | Finding | What we found |
|---|---|---|
| Product costing & COGSWhat it costs you to make one, and the cost of the goods you sold. | Yes | "RoasterTools uses a weighted average cost model to track the costs of your green coffee inventory." Roast costs use that average when the roast task is completed, and order profitability is projected from it.Reviewed October 9, 2026. Source: help.roastertools.com › Understanding green coffee costs(opens in a new tab)Question this |
| PurchasingRaising and tracking purchase orders to suppliers from inside the system. | Partial | Green coffee purchases are recorded against inventory: "Simply record a purchase to add a green coffee to your inventory, and then watch as it is automatically deducted as you roast each day." Supplier purchase orders are listed as "Coming Soon".Reviewed October 9, 2026. Source: roastertools.com › Manage inventory(opens in a new tab); roastertools.com › Pricing(opens in a new tab)Question this |
| Accounting connectionSends financial data to bookkeeping software, or includes its own general ledger. | Yes | "You can map customers and products to your accounting software and then sync the orders when you’re ready." QuickBooks Online, QuickBooks Desktop and Xero are listed.Reviewed October 9, 2026. Source: roastertools.com › Integrations(opens in a new tab); help.roastertools.com › Connect to qbo or xero(opens in a new tab)Question this |
| Ecommerce connectionPulls orders and pushes stock levels to a storefront or marketplace. | Yes | "Easily import orders from leading ecommerce platforms like Shopify, BigCommerce and Amazon - and dozens of others - in a single click." The pricing page lists Shopify, WooCommerce, BigCommerce and Squarespace, with Square and Amazon marked coming soon.Reviewed October 9, 2026. Source: roastertools.com › Connect ecommerce(opens in a new tab); roastertools.com › Pricing(opens in a new tab)Question this |
Openness & your data
Getting data in, out, and away if you leave.
| Capability | Finding | What we found |
|---|---|---|
| APIA documented programming interface so other software can read and write your data. | Unknown | Not yet researched. We would need: public api documentation.Know the answer? |
| WebhooksThe system can notify other software the moment something changes. | Unknown | Not yet researched. We would need: documentation of outbound webhooks or event subscriptions.Know the answer? |
| MCP supportA Model Context Protocol server, letting an AI assistant read or act on this data. Useful, but it has nothing to do with whether the product plans materials. | Unknown | Not yet researched. We would need: a first-party mcp server, or documentation of one.Know the answer? |
| CSV exportYou can get your lists out as spreadsheet files. | Yes | Order history exports to CSV ("Download your CSV file containing your order and sales history"), and green coffee lists export: "Click the Export button to download a CSV file".Reviewed October 9, 2026. Source: help.roastertools.com › Basic order export(opens in a new tab); help.roastertools.com › How to add a green coffee(opens in a new tab)Question this |
| Full data exportYou can take everything, including history and relationships, not just a few screens' worth of rows. | Unknown | Not yet researched. We would need: documentation of a complete account export, database dump, or equivalent.Know the answer? |
Deployment, licensing and your data
- Deployment
- Cloud (hosted for you)
- Licensing
- Proprietary SaaS
- Team sizes
- Just me, 2–5 people, 6–20 people, 21–50 people
- Manufacturing styles
- Batch & recipe products
Integrations
- Shopify
- WooCommerce
- BigCommerce
- Squarespace
- QuickBooks Online
- QuickBooks Desktop
- Xero
- ShipStation
- Stripe
- Trade
Industries
Jobs this product qualifies for
Derived from the capability table above, not hand-assigned.
Editorial notes and cautions
Things we would want a friend to know before buying.
- This is a coffee-roasting specialist. The directory has no coffee industry value yet, so it is filed under food and beverage.
- Every plan meters pounds roasted: Essentials includes 1,000 lb a month and charges $0.10 for each extra pound, so a busy month raises the bill.
- Green coffee is costed at a weighted average, not per lot, and the help center says some accounts had to correct their costs after a calculation error was fixed.
- The pricing page and help center disagree on accounting connection fees; confirm before signing up.
Alternatives to RoasterTools
An alternative is always an alternative for a reason. There is no universal replacement.
- StocksmithStronger batch & traceability
Stocksmith records lot numbers through production and into finished goods, which RoasterTools only offers for green coffee through a paid audit report; a roaster who needs recall-ready lot records may find it closer, without the coffee-specific demand planning.
Evidence and verification
Partially verifiedLast checked October 9, 2026 · 64% of capability fields resolved · 100% of those carry a source
Why this record is not Verified. Held at partially verified: the pricing page contradicts itself and the help center on billing terms and accounting fees, and API access and lot handling for roasted coffee are unconfirmed.
Researched 2026-10-09 from the pricing page (figures read from the page text in both the monthly and yearly views), the feature pages and the help center articles on green coffee, inventory, roasts, costs and exports. RoasterTools is a coffee-roasting specialist; we file it under food and beverage until the taxonomy has a coffee value.
Sources we checked (6)
roastertools.com
What we still want to confirm
We publish our gaps rather than hiding them. If you can point us at a first-party page for any of these, we will update the record and credit the correction.
- Confirm whether RoasterTools has a public API or webhooks; the help center mentions only ShipStation API keys.
- Confirm whether roasted and packaged stock carry lot numbers or roast dates, and how expiry is handled.
- Confirm which plans include the Green Coffee Audit Report add-on and what it costs.
- Confirm the accounting connection price (the pricing page and help center differ) and whether a full data export exists.
Still unknown: counts incoming orders, uses lead times, quality controls, expiry & shelf life, serial numbers, api, webhooks, mcp support, full data export.