WorkGuru
by WorkGuru
Light manufacturingProprietary SaaS✓ Verified
Job management for fabrication and manufacturing workshops: quotes, projects, scheduling and job costing, with an inventory add-on for FIFO stock, batch and serial tracking and production jobs built from BOM templates. Accounting stays in Xero, QuickBooks or MYOB.
Why it is classified this way
We call this a Light manufacturing product. Has bills of materials or recipes, consumes stock when you build, and tracks production, but time-phased planning is not verified.
It is not labeled Full MRP because we have not verified that it explodes requirements through at least one level of the bill of materials; uses lead times or required dates; and produces dated buy, make, transfer, release, or reschedule recommendations. That is a statement about the evidence we found, not a claim that the product is weak, see the capability table and the sources below.
The six Full MRP tests, and how WorkGuru does on each (3 of 6)
- YesIt represents a bill of materials, recipe, or formula.Evidence: support.workguru.io › Project and production templates overview(opens in a new tab); support.workguru.io › Create a production job(opens in a new tab)
- YesIt accepts dated demand, sales orders, a forecast, or a master production schedule.Evidence: support.workguru.io(opens in a new tab); support.workguru.io › Scheduling overview(opens in a new tab)
- YesIt nets that demand against stock on hand and orders already incoming.Evidence: support.workguru.io(opens in a new tab); support.workguru.io(opens in a new tab)
- PartialIt explodes requirements through at least one level of the bill of materials.Not established. Only partly shown: the evidence covers some of this but not all of it, so the test is not established.Production templates add the components for the quantity built ("The templates will add the relevant amount of labour/hours and components/materials"), and the shortage report nets those forecast materials. That is one level per job; no planning run explodes demand through sub-assemblies. support.workguru.io › Project and production templates overview(opens in a new tab); support.workguru.io(opens in a new tab)
- UnknownIt uses lead times or required dates.Not established. No evidence found yet.
- PartialIt produces dated buy, make, transfer, release, or reschedule recommendations.Not established. Only partly shown: the evidence covers some of this but not all of it, so the test is not established.
These rules are applied identically to every product and enforced at build time, a record cannot be published as Full MRP unless all six pass with a source attached. Read the methodology.
Best for
- Fabrication and engineering workshops that quote, run and cost custom jobs
- Shops that also build stock items or sub-assemblies and want them costed from actual time and materials
- Teams of around ten or more on the floor who log time and materials from a kiosk
Not a fit when
- Buyers who need lead-time-offset purchase dates; shortages are reported for a date window
- Batch and recipe producers who need formulas or expiry dates; neither is documented
- Very small teams: the platform price includes 10 team members whether you need them or not
Pricing facts
What it costs to do manufacturing in this product.
Advertised from
A$350/month
Useful entry price
A$650/month
Billing basis
Mixed
Why the useful price is higher
The A$350 platform covers quoting, jobs, scheduling and purchasing for 10 team members. Production jobs, stock control, batch and serial tracking sit in the Inventory & Stock Control extension at A$300 a month, so a workshop that produces stock pays A$650 a month.
Free trial: 14 days.
What moves the real bill
- Required add-ons. The manufacturing capability needs: Inventory & Stock Control (A$300/mo), for production jobs and stock.
- Onboarding fee. Optional. DIY onboarding is free; Guided Implementation is A$3,500; partner-led implementation is custom priced.
Plans
| Plan | Price | Add-ons and setup |
|---|---|---|
| WorkGuru PlatformBilling term not stated | A$350/mo · 10 users included, then A$35 each | Inventory & Stock Control A$300/mo |
| Priced in Australian dollars, the page default; GBP prices are in the pricing notes. Shopify needs the stock module, so it is counted with the Inventory & Stock Control extension. Guided Implementation, optional; DIY onboarding is free. | ||
Cheapest paid plan that manufactures, by paid users
- 1 user: WorkGuru Platform + Inventory & Stock Control, A$650 a month (billing term not stated); first year A$7,800.
- 5 users: WorkGuru Platform + Inventory & Stock Control, A$650 a month (billing term not stated); first year A$7,800.
- 10 users: WorkGuru Platform + Inventory & Stock Control, A$650 a month (billing term not stated); first year A$7,800.
Pricing detail
The pricing page opens in Australian dollars: "WorkGuru Platform $350/month", which "Includes your first 10 team members. Additional team members are $35/month each." API keys are also $35 a month each, because "An API key is treated as a user". Extensions: Inventory & Stock Control $300, Automation Suite $200 and Digital Forms $150 a month. A GBP toggle shows £250 for the platform, £25 per extra team member, and £200, £150 and £100 for the extensions. No billing term is stated.
Checked on October 9, 2026. Source: workguru.io(opens in a new tab). Prices change. Check before you buy.
Manufacturing capability
19 of 25 fields resolved. "Unknown" means we have not found first-party evidence. It is not a No.
Planning
Working out what to buy or make, and when.
| Capability | Finding | What we found |
|---|---|---|
| Accepts dated demandYou can tell it what is due and when, sales orders with dates, a forecast, or a production schedule. | Yes | Projects and production jobs carry forecast materials with start and due dates, and the Stock Shortages report "summarizes stock controlled products that have a shortfall based on transactions starting and/or due within the selected period".Reviewed October 9, 2026. Source: support.workguru.io(opens in a new tab); support.workguru.io › Scheduling overview(opens in a new tab)Question this |
| Nets against stock on handIt subtracts what you already have before telling you to buy more. | Yes | The shortfall is calculated from quantity required, current stock on hand, quantity incoming, and quantities used and received on transactions.Reviewed October 9, 2026. Source: support.workguru.io(opens in a new tab)Question this |
| Counts incoming ordersIt knows about purchase orders and production orders already placed, so it does not tell you to order twice. | Yes | Open purchase orders count as incoming: "PO Received Date is what the shortfall is based on". Buying Guru also subtracts the quantity on open purchase orders.Reviewed October 9, 2026. Source: support.workguru.io(opens in a new tab); support.workguru.io(opens in a new tab)Question this |
| Uses lead timesIt works backwards from when you need something to when you must order or start it, using supplier and production lead times. | Unknown | Not yet researched. We would need: documentation showing lead time fields that shift a suggested order or start date.Know the answer? |
| Produces dated buy/make suggestionsThe output is an actionable list with dates, order this much by this date, start this batch on this date. | Partial | Shortfalls are reported for a date window you choose and raised as draft purchase orders per supplier. No order-by date is calculated.Reviewed October 9, 2026. Source: support.workguru.io(opens in a new tab); support.workguru.io › Automating purchasing in workguru(opens in a new tab)Question this |
| Capacity planningChecks whether your people and machines can do the work in the time available. | Partial | A Staff Board shows "the available capacity of staff during a selected period based on their calendar schedule", and Work Areas let you schedule against bays and machines to "avoid resource clashes". No load-versus-capacity calculation for machines is documented.Reviewed October 9, 2026. Source: support.workguru.io › Scheduling overview(opens in a new tab); support.workguru.io › Work areas overview(opens in a new tab)Question this |
Production
Recipes, bills of materials, and running the work.
| Capability | Finding | What we found |
|---|---|---|
| Bill of materialsA list of the parts and quantities needed to make one of something. | Yes | "Production Templates are functionally the bill of materials for a produced product", with output, task and product lines.Reviewed October 9, 2026. Source: support.workguru.io › Project and production templates overview(opens in a new tab); support.workguru.io › Create a production job(opens in a new tab)Question this |
| Multi-level BOMSub-assemblies inside assemblies, a part that is itself made from other parts, nested as deep as you need. | Partial | Sub-assemblies are made as their own production jobs and then used on the parent job or project; a nested template structure is not documented.Reviewed October 9, 2026. Source: support.workguru.io › Production job overview(opens in a new tab); support.workguru.io › Stock module overview(opens in a new tab)Question this |
| Recipes & formulasBatch-style production by weight, volume, or percentage, including scaling a batch up or down. | Unknown | Not yet researched. We would need: documentation of recipe or formula records, ideally with batch scaling.Know the answer? |
| Work / manufacturing ordersA record authorising and tracking the making of a specific quantity. | Yes | Production jobs capture time, material usage and purchases to build a product, and completing one adjusts the costed output into stock.Reviewed October 9, 2026. Source: support.workguru.io › Production job overview(opens in a new tab); support.workguru.io › Managing production jobs(opens in a new tab)Question this |
| Routings & operationsThe ordered steps a product goes through, and which machine or station does each one. | Yes | Jobs are made of tasks, and "Every task line on a Quote, Project, Template, or Production Job can have its own Work Area", so a step can be routed to a machine or bay.Reviewed October 9, 2026. Source: support.workguru.io › Work areas overview(opens in a new tab); support.workguru.io › Create a production job(opens in a new tab)Question this |
| Shop-floor trackingOperators report progress, time, and completions as the work happens. | Yes | A kiosk (browser, iOS and Android) lets staff add timesheets and materials used to production jobs with a PIN.Reviewed October 9, 2026. Source: support.workguru.io › Browser kiosk overview(opens in a new tab)Question this |
| Quality controlsChecks, tests, holds, and non-conformance records tied to production or receiving. | Partial | Digital Forms (a paid extension) capture inspections and checklists as timestamped PDFs on the job. No non-conformance or hold workflow is documented.Reviewed October 9, 2026. Source: support.workguru.io › Digital forms overview(opens in a new tab); workguru.io › Pricing(opens in a new tab)Question this |
Inventory & traceability
Knowing what you hold and being able to trace it.
| Capability | Finding | What we found |
|---|---|---|
| Batch & lot traceabilityWhich incoming material lots went into which finished batch, and where those finished goods went. | Yes | Batch-tracked products need the batch selected when used on a production job, and produced output is assigned a batch number.Reviewed October 9, 2026. Source: support.workguru.io(opens in a new tab)Question this |
| Expiry & shelf lifeBest-before dates on materials and finished goods, with warnings before they lapse. | Unknown | Not yet researched. We would need: documentation of expiry, best-before, or shelf-life date fields.Know the answer? |
| Serial numbersUnique identifiers on individual units, for warranty or field service. | Yes | "Serialised products allow you to assign, identify and dispatch individual units", including serial numbers on production output.Reviewed October 9, 2026. Source: support.workguru.io(opens in a new tab)Question this |
Commerce & accounting
Costs, purchasing, storefronts, and the books.
| Capability | Finding | What we found |
|---|---|---|
| Product costing & COGSWhat it costs you to make one, and the cost of the goods you sold. | Yes | FIFO perpetual inventory; completing a production job divides its actual cost (timesheets, materials, purchases) by the quantity produced to set the unit cost.Reviewed October 9, 2026. Source: support.workguru.io › Stock module overview(opens in a new tab); support.workguru.io › Create a production job(opens in a new tab)Question this |
| PurchasingRaising and tracking purchase orders to suppliers from inside the system. | Yes | Stock and project purchase orders with receiving, costing and landed costs, plus automated ordering from shortfalls.Reviewed October 9, 2026. Source: support.workguru.io › Purchasing overview(opens in a new tab); support.workguru.io › Automating purchasing in workguru(opens in a new tab)Question this |
| Accounting connectionSends financial data to bookkeeping software, or includes its own general ledger. | Yes | Invoices, purchase orders, COGS, credit notes and payments flow to Xero; QuickBooks Online and MYOB integrations are documented too.Reviewed October 9, 2026. Source: support.workguru.io › Xero and workguru overview(opens in a new tab); support.workguru.io › Connecting quickbooks to workguru(opens in a new tab)Question this |
| Ecommerce connectionPulls orders and pushes stock levels to a storefront or marketplace. | Yes | "When clients check out orders in Shopify, they are synced to WorkGuru as stock sales." Requires the stock module.Reviewed October 9, 2026. Source: support.workguru.io › Shopify and workguru overview(opens in a new tab)Question this |
Openness & your data
Getting data in, out, and away if you leave.
| Capability | Finding | What we found |
|---|---|---|
| APIA documented programming interface so other software can read and write your data. | Yes | "WorkGuru provides an API which can be used to develop third party integrations"; each API key is billed as a user.Reviewed October 9, 2026. Source: support.workguru.io › Workguru api overview(opens in a new tab); workguru.io › Pricing(opens in a new tab)Question this |
| WebhooksThe system can notify other software the moment something changes. | Unknown | Not yet researched. We would need: documentation of outbound webhooks or event subscriptions.Know the answer? |
| MCP supportA Model Context Protocol server, letting an AI assistant read or act on this data. Useful, but it has nothing to do with whether the product plans materials. | Unknown | Not yet researched. We would need: a first-party mcp server, or documentation of one.Know the answer? |
| CSV exportYou can get your lists out as spreadsheet files. | Yes | Products export in full to CSV ("Export All Products") and can be re-imported to update them.Reviewed October 9, 2026. Source: support.workguru.io(opens in a new tab)Question this |
| Full data exportYou can take everything, including history and relationships, not just a few screens' worth of rows. | Unknown | Not yet researched. We would need: documentation of a complete account export, database dump, or equivalent.Know the answer? |
Deployment, licensing and your data
- Deployment
- Cloud (hosted for you), Mobile app
- Licensing
- Proprietary SaaS
- Team sizes
- 6–20 people, 21–50 people, 51+ people
- Manufacturing styles
- Custom or job-shop work, Countable assembled products
Integrations
- Xero
- QuickBooks Online
- MYOB
- Shopify
Jobs this product qualifies for
Derived from the capability table above, not hand-assigned.
Editorial notes and cautions
Things we would want a friend to know before buying.
- Prices are in Australian dollars. Production jobs need the A$300 Inventory & Stock Control extension on top of the A$350 platform.
- API keys are billed like users, at A$35 a month each.
Evidence and verification
✓ VerifiedLast checked October 9, 2026 · 76% of capability fields resolved · 100% of those carry a source
Researched 2026-09-19 from the pricing page (read from its HTML, which holds both the AUD and GBP figures) and the support knowledge base, read in full. It is job-management software first, so it sits at the edge of this directory's scope; production jobs make it a light-manufacturing tool.
Sources we checked (8)
workguru.io
support.workguru.io
- 43000691825 production job overview(opens in a new tab)
- 43000486282 project and production templates overview(opens in a new tab)
- 43000745128(opens in a new tab)
- 43000754177 stock module overview(opens in a new tab)
- 43000721391(opens in a new tab)
- 43000511178 xero and workguru overview(opens in a new tab)
- 43000693157 workguru api overview(opens in a new tab)
What we still want to confirm
We publish our gaps rather than hiding them. If you can point us at a first-party page for any of these, we will update the record and credit the correction.
- Check whether any purchasing report uses supplier lead times.
- Confirm the billing term and any annual discount; the page shows monthly figures only.
- Read the sub-assembly production job article for how multi-level builds are linked.
- Find out whether a full account export is available.
Still unknown: uses lead times, recipes & formulas, expiry & shelf life, webhooks, mcp support, full data export.